How to Merge Accounts in ecount ERP – Remove Duplicate Accounts

Last updated Jun 23, 2026

🔧 Overview

The Account Merge utility (Utility → Advance Utility → Account Merge) combines all transactions and definitions of a selected “Wrong” account into an chosen “Original” account. You can also delete the duplicate account and merge opening balances.

⚠️ Important Warning

After merging, the transactions of the wrong account are moved permanently. The previous state cannot be recovered. Create a fresh backup before proceeding.

🪜 Step‑by‑step Procedure

  1. Select the Wrong account: Choose the duplicate or incorrect account from the list. All its transactions will be moved.
  2. Select the Original account: Choose the account that should receive the transactions.
  3. Delete Wrong account (optional): Set Delete Wrong to YES if you want the duplicate removed after merging.
  4. Merge Opening Balance (optional): Enable this option to add the opening balance of the Wrong account to the Original account’s balance.
  5. Execute: Click OK to start the merge.

💾 Backup Recommendation

Always take a fresh backup of your database before using the Account Merge utility. This safeguards against accidental data loss.

📌 Related Topics

  • Removing duplicate accounts
  • Managing party records
  • Opening balance adjustments

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Frequently asked questions

Use the Account Merge utility to eliminate duplicate accounts:

  1. Open Utility → Advance Utility → Account Merge.
  2. Select the duplicate (wrong) account in the Wrong Account field.
  3. Choose the correct (original) account in the Original Account field.
  4. Set Delete Wrong to YES to remove the duplicate after the merge.
  5. Optionally enable Merge Opening Balance if you want the opening balances combined.
  6. Click OK and confirm. The duplicate account will be merged and deleted.

⚠️ Remember to back up your data before performing the merge.

Party records are stored as accounts. To merge two parties, follow the same steps as an account merge:

  1. Navigate to Utility → Advance Utility → Account Merge.
  2. Pick the party that needs to be removed in the Wrong Account list.
  3. Select the party that should remain in the Original Account list.
  4. If you no longer need the wrong party, set Delete Wrong to YES.
  5. Enable Merge Opening Balance if the opening balances should be combined.
  6. Confirm by clicking OK. All transactions of the wrong party are transferred to the original party.

💡 Ensure you have a recent backup before merging parties.

Quick info

Category
Accounting
Type
Article
Difficulty
Intermediate
Updated
Jun 23, 2026

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