How to Use the Day Book Report in eCount ERP (Opening & Closing Balances)

This article explains how to view and use the Day Book report in ecount ERP, including opening and closing balances, voucher details, and filtering options. It is intended for accounting staff.

📋 Overview

The Day Book report (Report → Account Book → Day Book) provides date‑to‑date transaction information for all vouchers that affect any ledger account. It lists each voucher’s date, number, account name, type, and debit/credit amount, and displays the opening cash balance at the start of the period and the closing cash balance at the end.

🔧 Steps / How‑to

1. Navigate to Report → Account Book → Day Book in the ecount menu.
2. Select the desired date range for the report.
3. Use the Filter (voucher icon) to choose which voucher types to include. Click All to select every type, or pick specific types.
4. Click Print (Ctrl+P) to generate a printable version. You can choose horizontal or vertical layout.
5. Review the report; opening and closing balances appear only if at least one cash‑affecting voucher type is selected.

💡 Tips

💡 Tip: To see accurate opening and closing balances, ensure that at least one voucher type that impacts cash (e.g., cash receipt, cash payment) is selected in the filter.

❓ Clarifications

Opening value shows the cash balance at the beginning of the selected period, while closing value shows the cash balance after all listed vouchers have been applied.

✅ Summary

• Open Day Book via Report → Account Book → Day Book.
• Set the date range.
• Filter voucher types as needed.
• Print the report with Ctrl+P.
• Check opening/closing balances – they appear only when cash‑affecting vouchers are included.