🔍 Access the Audit Log (User Log)
Open Utility → Management → Audit Log / User Log from the main menu.
Step‑by‑step
- Select Utility from the left navigation.
- Choose Management.
- Click Audit Log / User Log.
đź“Š What the User Log Shows
The log displays one record per action. Each record includes:
- Date & Time – when the activity occurred.
- User ID & Name – who performed the action.
- Screen / Page – where the action was taken.
- Voucher Details – voucher number, party name, transaction amount, notes.
- Branch / Company – the operating unit.
- IP Address & PC Name – source of the request.
- Unique Identification Number – internal reference.
🛠️ Using the Log Button on Individual Screens
Every entry screen (e.g., Sales Invoice, Purchase Invoice, Order) has a Log 🔒 button. Press it to open the log for that specific voucher.
- Open the voucher you want to investigate.
- Click the log 🔒 button (usually at the top‑right).
- The dialog shows who added or edited the voucher, the timestamps, and the changes made.
⚠️ Troubleshooting Wrong User Activity
When you suspect an incorrect modification:
- Identify the voucher or entry in the audit log.
- Note the user, time, and changed fields.
- Compare with expected values to confirm the issue.
This information helps you pinpoint the exact step a user performed.
âť“ Frequently Asked Questions
Q: Can I filter the log by date or user?
A: Yes – use the filter fields at the top of the Audit Log screen.
Q: Is the audit log available for all modules?
A: The log captures actions from all core modules (Sales, Purchase, Inventory, Accounting).
Q: How long are log records kept?
A: Retention follows the system’s data‑archiving policy; check your admin settings.
Q: Can I export the log?
A: Click the Export button to download a CSV file.