📋 Overview
The Full Load Entry screen is designed for businesses that transport an entire vehicle for a single customer or booking. Unlike the L.R. Entry, which is used for Part Truck Load (PTL) operations where multiple consignments are loaded into one vehicle, the Full Load Entry is used for Full Truck Load (FTL) operations.
This module is suitable for:
- 🚛 Full Truck Load (FTL) Transporters
- 🚚 Fleet Owners
- 🤝 Transport Brokers
- 💼 Commission Agents
- 🚢 Container Transport Companies
- 📦 Industrial Logistics Companies
A Full Load booking records complete transportation details, including vehicle information, customer details, transporter details, freight calculation, trip expenses, GST, commission, payments, receipts, and profitability, all from a single screen.
⚙️ Before You Start
Before using the Full Load Entry screen, it is recommended to configure the Full Load Voucher Setup.
The Voucher Setup controls:
- 💰 Default Freight Type
- 🔢 Auto Number Generation
- ✅ Mandatory Fields
- 🛣️ Transport Type
- 🧾 GST Configuration
- 💸 Expense Management
- ⛽ Pump Details
- 💵 Charge Names
- 📋 E-Way Bill Settings
- ⚙️ Default Values
These settings directly affect the behavior of the Full Load Entry screen and help maintain a standardized booking process across your organization.
🎯 Purpose of Full Load Entry
The Full Load Entry screen is used to create and manage complete truck bookings where a single vehicle is assigned to one shipment or customer.
From one screen, users can manage:
- 🚛 Vehicle Booking
- 💰 Customer Freight
- 🚚 Transporter Freight
- 👨✈️ Driver Details
- 📦 Goods Information
- 📊 Freight Comparison
- 💼 Commission
- 🧾 GST Calculation
- 💸 Trip Expenses
- ⛽ Fuel Expenses
- 💳 Payment & Receipt Details
- 📈 Profit Calculation
🗂️ Main Sections of Full Load Entry
The Full Load Entry screen is divided into multiple logical sections to simplify the booking process.
1️⃣ Booking Information
The top section captures the primary booking details.
Typical information includes:
- 📅 Booking Date
- 🏢 Booking Center
- 📄 Full Load Number
- 🚛 Vehicle Number
- 👨 Driver
- 💰 Freight By
Depending on your Full Load Voucher Setup, many of these values can be automatically filled.
For example:
- 🔢 Auto Generated Booking Number
- 💰 Default Freight By
- 🛣️ Default Transport Type
This reduces repetitive data entry.
2️⃣ Loading Details
The Loading Details section records shipment information.
It includes:
- 👤 Consignor
- 👥 Consignee
- 🏢 Booking Party
- 📍 From City
- 📍 To City
- 📦 Goods Name
- 📝 Goods Description
- 📦 Number of Articles
- 📄 Invoice Number
- 💵 Goods Value
These details identify the shipment and are used in reports, billing, and delivery.
If mandatory fields are configured in the Voucher Setup, users cannot save the booking until the required information is entered.
3️⃣ POD (Proof of Delivery)
The Full Load Entry allows users to attach or upload the Proof of Delivery (POD) document directly with the booking.
Maintaining POD documents helps users quickly verify successful deliveries and retrieve delivery proof whenever required.
4️⃣ Party Freight Details
The For Party section records the amount charged to the customer.
Users can manage:
- ⚖️ Loading Weight
- ⚖️ Unloading Weight
- 💰 Freight Calculation Method
- 💵 Party Rate
- ➕ Additional Charges
- 🚛 Point Charges
- ⏳ Detention Charges
- 💲 Total Party Amount
This section calculates the total amount receivable from the customer.
5️⃣ Transporter Freight Details
The For Transporter section records the amount payable to the hired transporter.
Information includes:
- 🚛 Transporter Name
- ⚖️ Loading Weight
- ⚖️ Unloading Weight
- 💰 Freight Calculation Method
- 💵 Transport Rate
- 🚛 Point Charges
- ⏳ Detention Charges
- 💲 Total Transport Cost
This allows companies to compare customer billing with transporter expenses.
6️⃣ Commission & TDS Management
For businesses working as brokers or commission agents, the system supports commission calculations.
Users can manage:
- 💰 Commission Amount
- 📊 TDS Percentage
- 🧾 TDS Amount
These calculations are useful for transport brokerage businesses.
7️⃣ GST Management
The Full Load Entry is fully integrated with GST calculations.
Depending on your Voucher Setup, users can manage:
- 🏛️ GST Responsibility
- 🧾 GST Amount
- 📋 CGST
- 📋 SGST
- 📋 IGST
The software automatically calculates GST based on configured rules and displays tax values during booking.
8️⃣ Profitability Analysis
One of the most useful features of the Full Load module is real-time profitability analysis.
The system automatically calculates:
- 💰 Net Party Amount
- 🚛 Net Transport Amount
- 📈 Profit / Difference
This allows users to know the expected profit before completing the booking.
9️⃣ Notes Section
The Notes field allows users to enter additional booking instructions or operational remarks.
Typical uses include:
- 📍 Delivery Instructions
- 👨✈️ Driver Instructions
- 💬 Customer Remarks
- 📝 Internal Notes
🔟 Expense Management Tabs
The lower section of the screen contains specialized tabs for managing trip-related financial information.
Each tab is optional and is displayed according to your Full Load Voucher Setup configuration.
⛽ Pump Detail
Maintain fuel purchases made during the trip.
Typical information includes:
- 📅 Date
- ⛽ Fuel Pump
- 👤 Party Account
- 🔢 Slip Number
- 📄 Bill Number
- 🛢️ Liter
- 💵 Rate
- 💰 Amount
Useful for companies managing fuel expenses within the ERP.
💸 Expense Detail
Record all operational expenses related to the trip.
Examples include:
- 🛣️ Toll Charges
- 👨✈️ Driver Expenses
- 📦 Loading Charges
- 📤 Unloading Charges
- 🍽️ Food Expenses
- 🧾 Miscellaneous Expenses
This helps calculate the actual trip cost.
📒 JV Detail
Create Journal Voucher entries related to the trip.
Useful for accounting adjustments and expense allocations.
🚚 Supply
Maintain supply-related information for transportation contracts or material movement.
💳 Payment Detail
Record payments made during the trip.
Examples:
- 💵 Driver Advance
- 🚛 Transport Advance
- 🏢 Vendor Payments
💵 Receipt Detail
Maintain receipts collected during transportation.
Useful for cash collection and customer payment tracking.
🔗 Booking References
After completing different business operations, the system automatically updates booking references.
Examples include:
- 🆔 Booking ID
- 🧾 Sales Bill Number
- 📄 Supplementary Bill Number
- 🚛 Transport Bill Number
These references provide complete traceability throughout the transportation process.
🧮 Automatic Calculations
The Full Load Entry automatically performs several calculations.
These include:
- 💰 Freight Calculation
- ➕ Additional Charges
- 💼 Commission
- 🧾 GST
- 📉 TDS
- 💰 Net Party Amount
- 🚛 Net Transport Amount
- 📈 Profit Difference
This minimizes manual calculations and reduces errors.
📒 Accounting Integration
Every Full Load booking can automatically update the accounting module.
Depending on your Company Setup and Voucher Setup, the software can generate:
- 📈 Sales Entries
- 📉 Purchase Entries
- 💳 Customer Outstanding
- 🚛 Transporter Outstanding
- 💼 Commission Entries
- 💵 Cash Transactions
- 📒 Journal Vouchers
This eliminates duplicate accounting work.
🧾 GST Integration
The Full Load module supports complete GST compliance.
Based on your configuration, the system can automatically manage:
- 🧮 GST Calculation
- 🚛 GST By Transport
- 📄 GST on Full Load
- 📋 E-Way Bill Information
- 📊 GST Reports
This ensures accurate tax reporting and compliance.
🔄 Workflow After Full Load Entry
A typical Full Load workflow is:
- 📝 Create Full Load Booking.
- 🚛 Assign Vehicle and Driver.
- 💰 Enter Customer Freight Details.
- 🚚 Enter Transporter Details.
- 💸 Record Trip Expenses.
- 📄 Upload POD after Delivery.
- 🧾 Generate Sales Bill.
- 📋 Generate Transport Bill.
- 💳 Record Payments and Receipts.
- 📊 Complete Accounting & GST Reporting.
⚡ Tips for Faster Data Entry
To improve booking efficiency:
- ⚙️ Configure default values in Full Load Voucher Setup.
- 🔢 Enable Auto Number Generation.
- 👥 Maintain Customer, Transporter, Driver, and Vehicle Masters.
- 💵 Configure default charge names.
- ✅ Enable only required mandatory fields.
- 🧾 Maintain GST details in master records for automatic calculations.
✅ Best Practices
- 🔍 Verify customer and transporter information before saving the booking.
- ⚖️ Enter accurate loading and unloading weights.
- 💸 Record all trip expenses for correct profitability analysis.
- 📄 Attach POD documents after delivery.
- 💰 Review freight calculations before generating invoices.
- ⚙️ Configure Voucher Setup according to your company's workflow.
- 📈 Regularly review transporter costs and profit margins using the built-in comparison feature.
📌 Summary
The Full Load Entry screen provides a complete solution for managing Full Truck Load (FTL) operations from booking to billing. It enables transport companies, brokers, fleet owners, and commission agents to manage customer bookings, transporter charges, expenses, GST, accounting, payments, and profitability from a single integrated screen. When combined with the Full Load Voucher Setup, the system delivers a standardized, efficient, and accurate workflow for end-to-end full load transportation management.