Overview
The Journal Entry option (Transaction → Journal Entry) is used to record Journal Vouchers, Credit Notes, and Debit Notes in eCount ERP.
Access the Journal Entry screen
- Navigate to Transaction → Journal Entry.
- Select the required Voucher Type – Journal Entry, Credit Note, or Debit Note.
Set voucher number and dates
- Voucher No. / Date & Document No. / Date: You can use an auto‑generated series configured under Voucher Setup → Journal Entry. Enable Book Code if your company uses it.
Tax type (TDS) handling
If you need to record TDS directly, choose Tax Type → TDS. The first line item list will show only accounts that require TDS calculation; the second line will list TDS accounts. Enter the assessable amount, and eCount will calculate TDS automatically and move the cursor to the narration field.
Enter line items (Journal Middle Grid Box)
- For each row select Cr/Db, then pick the Account Name.
- Based on the Cr/Db selection, enter either Credit Amount or Debit Amount.
- If Tax Type = TDS, an additional Assessable Amount for TDS field appears.
- If the selected party uses the Bill‑to‑Bill balance method, a field for bill‑to‑bill adjustment will be shown.
- You can add as many rows as needed, but the total debit and credit must be equal 📌.
- Delete a row with Ctrl+Y or the delete icon.
- Press Tab to move out of the grid.
Narration
Enter a description in the narration field. Press F1 to retrieve previously saved narrations, or F2 to save the current text to the narration list.
Save, print, and continue
- Click Save to store the voucher.
- Click Print to save and print the voucher. If online printing is enabled, you will be prompted after saving.
- After saving, the cursor returns to the voucher‑type selector, allowing you to create another voucher immediately.
- Press Esc to exit the screen.
Keyboard shortcuts
- Ctrl+Y – Delete the selected row.
- Tab – Exit the grid entry.
- F1 – Retrieve a saved narration.
- F2 – Save the current narration.
- Esc – Close the Journal Entry screen.