📘 Book Issue
Master → Other → Book Issue
This feature is available only for Transport Company Type.
📖 Overview
The Book Issue feature is designed for transport companies that use pre-printed LR (Lorry Receipt) books.
Instead of allowing users to enter any LR number, the software controls LR creation based on the issued LR number range. Only the assigned serial numbers can be used during LR Booking.
🎯 Purpose of Book Issue
Book Issue helps companies assign a fixed LR number series to a Booking Center, Branch, or Consignor. Users can create LR entries only from the allotted serial range.
🚚 Example
| Booking Center | Issued LR Series |
|---|---|
| Center A | 1 – 1000 |
| Center B | 1001 – 2000 |
| Center C | 2001 – 3000 |
Example:
- 🏢 Center A can create LR No. 1 to 1000.
- 🏢 Center B can create LR No. 1001 to 2000.
- 🏢 Center C can create LR No. 2001 to 3000.
- ❌ If Center B tries to create LR No. 950, the software will not allow it because that number belongs to another issued book.
📝 Field Description
📅 Date
Issue date of the LR Book.
🏢 Center
Select the Booking Center or Branch that will use this LR Book.
📚 Book / Code
Select the printed LR Book or LR Series.
👤 Consignor
(Optional) Select the consignor if LR books are issued consignor-wise.
🔢 From
Enter the starting LR Number. Example: 1001
🔢 To
Enter the ending LR Number. Example: 2000
🧹 Clear
Use this option to cancel or clear the issued LR Book.
✅ Benefits
- ✔ Prevents duplicate LR numbers.
- ✔ Controls printed LR Book usage.
- ✔ Supports Branch-wise LR numbering.
- ✔ Supports Booking Center-wise LR numbering.
- ✔ Supports Consignor-wise LR numbering.
- ✔ Reduces manual entry mistakes.
- ✔ Maintains proper control over printed LR Books.
📌 Important Notes
- 📖 Book Issue is mainly used by companies using printed LR Books.
- 🔒 Only the issued LR range is allowed during LR Booking.
- 📑 Each LR Book should be issued only once.
- ⚙️ If Automatic LR Numbering is enabled, this feature is generally not required.
📋 Summary
The Book Issue feature helps transport companies manage printed LR Books by assigning a fixed LR number range to Booking Centers, Branches, or Consignors.
During LR Booking, the software validates the issued serial range and allows only those LR numbers to be used. This ensures proper numbering control, prevents duplicate LR creation, and provides complete tracking of all issued LR Books.