📋 Overview

The Delivery of L.R. Voucher Setup allows administrators to configure how the Delivery of L.R. Entry screen behaves during the final delivery process.

After goods are booked through L.R. Entry, loaded into a Memo, transported to the destination, and received at the destination branch (if applicable), the final step is to deliver the goods to the customer. The Delivery Voucher Setup controls default values, mandatory fields, numbering methods, accounting effects, GST options, freight collection, delivery validations, and operational rules.

By configuring these options correctly, businesses can standardize the delivery process, minimize user errors, and ensure accurate accounting and freight collection.

1️⃣ Entry Options

This section defines the default behavior of the Delivery Entry screen.

📚 Book Code Required

Makes the Book Code mandatory before creating a Delivery Entry.

Useful for companies maintaining multiple delivery books.

📖 Default Book Code

Automatically selects the default Book Code while creating a new Delivery Entry.

This reduces manual data entry and speeds up the delivery process.

🚚 Direct Delivery Allowed Without Memo Received

Allows goods to be delivered even if the Memo Receive process has not been completed.

This option is useful for companies where vehicles directly deliver goods without first completing a Memo Receive entry.

Enable this option only if it matches your operational workflow.

🚛 Direct Delivery Allowed From Full Load

Allows direct delivery for bookings created through the Full Load Module.

Useful for Full Truck Load (FTL) operations where goods are delivered directly without passing through the normal PTL workflow.

📄 Single LR Per Delivery Entry

Restricts each Delivery Entry to only one LR.

Recommended for businesses that generate separate delivery records for every LR.

📦 Default Delivery Type

Automatically selects the default Delivery Type whenever a new Delivery Entry is created.

Common examples include:

• 💵 Cash
• 💰 To Pay
• 📄 T.B.B.
• ✅ Paid

Users can change this value during delivery if required.

📋 List Of Delivery Type

Allows administrators to restrict which Delivery Types are available to users.

For example, you can display only:

• 💵 Cash
• 📄 T.B.B.

This simplifies user selection and reduces mistakes.

🖥️ Default Open In Add Mode

Automatically opens the Delivery Entry screen in Add Mode.

Useful for organizations processing a high volume of daily deliveries.

2️⃣ Charge Name Configuration

The Delivery module allows businesses to customize charge names according to their terminology.

💵 Other Charge Name

Rename the first additional charge.

Example:

• 🏗️ Hamali
• 📦 Loading Charge
• 🤲 Handling Charge

💰 Other Charge 2 Name

Rename the second additional charge.

Example:

• 🔧 Service Charge
• 🚚 Delivery Charge
• 👷 Labour Charge

These customized names automatically appear on:

• 📝 Delivery Entry
• 📊 Reports
• 🖨️ Print Formats
• 🧾 Delivery Bills

3️⃣ Freight & GST Configuration

💰 Freight By Option

Defines the default freight collection method.

Examples include:

• 💰 To Pay
• 💵 Paid
• 📄 T.B.B.

This setting determines how freight is handled during delivery.

🧾 GST In Delivery

Displays GST calculation during Delivery Entry.

Enable this option if GST is applicable at the time of delivery.

📋 GST By Required

Makes GST Responsibility selection mandatory.

Useful when GST liability varies between customers or transporters.

4️⃣ Delivery Information Configuration

🚛 Transporter Name / Delivery Agent Required

Makes the Delivery Agent or Transporter Name mandatory during delivery.

Useful for businesses maintaining delivery staff records.

👨 Driver Option Required

Displays Driver selection during Delivery Entry.

Recommended when delivery vehicles and drivers need to be tracked.

🏢 Booking Center Or Crossing Required

Displays Booking Center or Crossing information during delivery.

Useful for transport companies operating through multiple booking centers or crossing hubs.

📒 Delivery Account Effect Required

Automatically generates accounting entries when the Delivery Entry is saved.

This ensures delivery-related financial transactions are posted without manual accounting.

✏️ Delivery Number Editable

Allows users to manually modify the Delivery Number.

Disable this option when Delivery Numbers must remain system generated.

🔢 Delivery Number Auto Increment Required

Automatically generates the next Delivery Number.

Recommended for most organizations.

💾 Auto Increment Number On Save

Generates the Delivery Number only after the voucher is successfully saved.

This avoids gaps caused by cancelled entries.

5️⃣ Branch Configuration

🏢 Same Branch Delivery Allowed

Allows deliveries within the same branch.

Useful for businesses where goods are booked and delivered from the same location.

6️⃣ Hire & Freight Options

🚛 Hire Option Required

Displays Hire-related information during delivery.

Useful when delivery charges include vehicle hire.

📒 Hire Account Effect Required

Automatically updates Hire Account entries during Delivery.

This helps maintain accurate transporter accounting.

⚖️ Freight On Required

Makes the Freight On field mandatory.

Useful when freight calculations depend on:

• ⚖️ Weight
• 📦 Articles
• 💵 Fixed Amount
• 🔢 Quantity

💰 Default Freight On

Automatically selects the default freight calculation method.

Examples include:

• ⚖️ Weight
• 📦 Article
• 💵 Fixed
• 🔢 Quantity

Users can change it if required.

🔄 Change Freight By In LR From Delivery

Allows users to modify the Freight By option of the original LR during delivery.

Useful when the freight payment method changes before final delivery.

7️⃣ Item Management

📦 Item Wise Delivery Required

Enables item-wise delivery instead of delivering the complete LR.

Useful when only part of the goods are delivered and the remaining goods stay pending.

8️⃣ Vehicle & Agent Automation

🚛 Fill Agent And Vehicle In One Go In Delivery Of Memo

Automatically fills Agent and Vehicle information from the related Memo.

This reduces manual data entry and ensures consistency between Memo and Delivery records.

9️⃣ Terms & Conditions

The Voucher Setup also provides an option to define default Terms & Conditions for Delivery Entries.

These notes can automatically appear in:

• 📄 Delivery Challans
• 🖨️ Delivery Print Formats
• 📋 Customer Documents

This helps maintain standardized documentation across all deliveries.

✨ Operational Benefits

Proper Delivery Voucher Setup offers several advantages:

• ⚡ Faster Delivery Entry creation.
• 📋 Standardized delivery workflow.
• 🔢 Automatic Delivery Number generation.
• 💰 Better freight collection management.
• 📒 Accurate accounting integration.
• 🧾 Consistent GST handling.
• ✏️ Reduced manual entry.
• 🚛 Better vehicle and driver tracking.
• 📄 Improved delivery documentation.

✅ Best Practice Recommendations

For most transport companies, the following settings are recommended:

• 🔢 Enable Delivery Number Auto Increment.
• 🚫 Keep Delivery Numbers system generated.
• 📦 Configure a default Delivery Type.
• 📒 Enable Delivery Account Effect for automatic accounting.
• 👨 Enable Driver selection if delivery vehicles are tracked.
• 💵 Configure custom charge names such as Hamali or Service Charge.
• 🧾 Enable GST options if applicable.
• 🚛 Use automatic Agent and Vehicle filling from Memo to reduce manual work.
• 📦 Enable Item Wise Delivery only if partial delivery is part of your business process.

⚠️ Important Note

The Delivery of L.R. Voucher Setup directly controls the behavior of the Delivery Entry screen. Many fields, validations, numbering methods, accounting effects, freight collection rules, GST processing, and operational workflows depend on these settings. It is recommended to configure them carefully during ERP implementation so that the delivery process aligns with your organization's operational workflow while ensuring accurate freight collection, accounting, and customer documentation.