🚚 Out For Delivery
📋 Overview
Out For Delivery is used when goods have reached the destination branch or godown and are ready to be delivered to customers. Instead of delivering each L.R. (Lorry Receipt) individually, the transport company assigns one or multiple L.R.s to a delivery vehicle or driver for local distribution.
This module creates a Delivery Memo, allowing the driver to carry multiple consignments in a single trip. Once the Out For Delivery entry is saved, those L.R.s are marked as Out For Delivery, making it easy to track which goods are currently with the delivery vehicle.
This feature is especially useful for transport companies that perform local deliveries within a city or nearby areas.
🎯 Purpose of Out For Delivery
The Out For Delivery module helps transport companies:
- 🚛 Assign multiple L.R.s to a delivery vehicle.
- 👨 Assign deliveries to a specific driver.
- 📋 Create a local delivery memo.
- 📦 Track goods that have left the godown for delivery.
- 💰 Record delivery hire and advance payments.
- 🔍 Monitor pending and completed deliveries.
- 📊 Maintain complete delivery movement history.
📍 When to Use Out For Delivery
Use this module when:
- 📥 Goods have arrived at the destination branch.
- 📦 Multiple consignments are delivered in one vehicle.
- 🚚 A driver is leaving for local delivery.
- 🔍 You want to track which L.R.s are currently with the driver.
- 🛣️ A delivery route or trip needs to be created.
🗂️ Main Sections of Out For Delivery
The Out For Delivery screen is divided into several sections for efficient delivery management.
1️⃣ Delivery Memo Information
The top section records the basic trip information.
Typical information includes:
- 📅 Date
- 📄 Memo Number
- 🚚 Vehicle
- 👨 Driver
- 📍 Destination City
- 👤 Delivery Agent
- 💰 Hire Amount
- 💳 Cash/Bank Account
- 💵 Advance Amount
These details identify who is responsible for delivering the goods.
2️⃣ Add L.R.
The Add L.R. section allows users to include consignments in the delivery trip.
Users can:
- ➕ Add individual L.R.s.
- 📦 Add multiple L.R.s manually.
- ⚡ Use Auto Add L.R. to automatically load eligible L.R.s for delivery.
This makes local delivery planning much faster.
3️⃣ Delivery L.R. Grid
The center grid displays every L.R. included in the delivery memo.
Typical information includes:
- ✅ Delivery Status
- 🔢 L.R. Number
- 📅 Booking Date
- 🎁 Packaging
- 📦 Articles
- 💰 Freight Type
- 🏙️ From City
- 📍 Destination City
- 🚛 Vehicle
This allows users to review all consignments before sending the vehicle.
4️⃣ Freight Summary
The software automatically calculates freight based on the selected L.R.s.
Separate totals are maintained for:
- 💰 To Pay
- 💵 Paid
- 📄 T.B.B.
- 👥 Consignee Freight
- 👤 Consignor Freight
This provides a complete summary of freight to be collected during delivery.
5️⃣ Narration
The Narration section is used to record delivery instructions or internal remarks.
Examples include:
- 🛣️ Delivery route information
- 📌 Special customer instructions
- 👨✈️ Driver notes
- 🚛 Vehicle remarks
- 📝 Internal comments
6️⃣ Delivery Totals
The bottom section automatically calculates:
- 📦 Total L.R.
- 📦 Total Articles
- ⚖️ Total Actual Weight
- 💰 Total Memo Freight
These totals help verify the delivery before saving.
🔄 Workflow
A typical Out For Delivery process is:
- 📝 Complete L.R. Booking.
- 📥 Receive goods at the destination branch (if applicable).
- 🚚 Open Out For Delivery.
- 🚛 Select the vehicle.
- 👨 Assign the driver.
- 💰 Enter hire and advance details if required.
- ➕ Add one or multiple L.R.s.
- 💵 Verify freight totals.
- 💾 Save the Delivery Memo.
- 🚀 Driver leaves with the assigned consignments.
- ✅ After successful delivery, complete the Delivery of L.R. entry.
⚖️ Difference Between Memo Entry and Out For Delivery
| 📦 Memo Entry | 🚚 Out For Delivery |
|---|---|
| Used to dispatch goods between branches or transport routes. | Used for final local delivery to customers. |
| Goods move between transport locations. | Goods move from the destination branch to the customer. |
| Vehicle is used for transportation. | Vehicle is used for last-mile delivery. |
| Creates a transport memo. | Creates a delivery trip for the driver. |
⚖️ Difference Between Out For Delivery and Delivery of L.R.
| 🚚 Out For Delivery | ✅ Delivery of L.R. |
|---|---|
| Assigns goods to a driver for delivery. | Confirms that goods have been successfully delivered. |
| Goods are still in transit with the driver. | Delivery process is completed. |
| Tracks vehicle movement. | Records customer delivery details. |
| No final delivery confirmation yet. | Final delivery is recorded and closed. |
✨ Benefits
Using Out For Delivery provides several advantages:
- ✅ Easy assignment of deliveries to drivers.
- ✅ Supports multiple L.R.s in a single delivery trip.
- ✅ Tracks which goods are currently out for delivery.
- ✅ Simplifies local delivery operations.
- ✅ Improves driver accountability.
- ✅ Provides accurate freight summaries.
- ✅ Reduces manual delivery planning.
- ✅ Maintains a complete delivery history.
✅ Best Practices
- 🔍 Verify all selected L.R.s before creating the delivery memo.
- 🚛 Assign the correct vehicle and driver.
- 💰 Record advance and hire details whenever applicable.
- ⚡ Use Auto Add L.R. to quickly prepare bulk deliveries.
- 💵 Review freight totals before saving.
- 📝 Add delivery instructions in the Narration field when required.
- ✅ Complete the Delivery of L.R. entry after the driver returns and the goods have been successfully delivered.
📌 Summary
Out For Delivery is used to assign one or more L.R.s to a delivery vehicle and driver for final local distribution. It creates a delivery trip that records vehicle details, driver information, delivery agent, freight summary, hire, advance payments, and all consignments included in the trip. This module helps transport companies efficiently manage last-mile delivery operations while maintaining complete tracking of goods until the final Delivery of L.R. is completed.