Navigation:
Menu → Setup → Voucher Setup → L.R. Entry
📖 Overview
The L.R. Entry Voucher Setup allows you to customize the behavior of the Lorry Receipt (LR) Entry screen according to your company's business requirements. These settings control default values, automatic numbering, field visibility, mandatory fields, validations, charge names, and operational workflow.
Proper configuration helps reduce manual work, improve data accuracy, standardize booking procedures, and speed up LR Entry operations.
⚙️ 1. Default Values & Entry Options
This section defines the default values that automatically appear whenever a new L.R. Entry is created.
🚛 Default Freight By
Select the default freight payment method that will automatically appear for every new LR.
Common Options:
- TBB (To Be Billed)
- Paid
- To Pay
If your company mainly works on TBB, selecting this option will automatically set TBB in every new booking.
📦 Default Delivery Type
Select the delivery method that should appear by default during LR Entry.
Example:
- Godown Delivery
- Door Delivery
💰 Default BC Charge
Specify a default Booking Center (BC) charge that will automatically appear in every new LR.
🏢 Default Consigner
Select a default consignor account that will be automatically selected during booking.
👤 Default Consignee
Select a default consignee account for faster data entry.
🚚 Default Transport Type
Select the default transportation mode.
- Truck
- Train
- Flight
- Courier
🧾 Default E-Way Bill Limit
Define the invoice amount after which the system should prompt users to enter an E-Way Bill Number.
📋 List Of Freight By Type
Restrict the available Freight By options displayed during LR Entry.
Example:
- TBB
- Paid
🔢 2. LR Number Configuration
🔄 LR No. Auto Increment Required
Automatically generates the next available LR Number whenever a new LR Entry is created.
⚠️ Duplicate LR No Allowed
Allows multiple LR Entries with the same LR Number.
✏️ LR No Editable
Allows users to modify the automatically generated LR Number manually.
📚 Book Issue Wise LR No
Maintains separate LR numbering based on physical LR Book series.
🏷️ Book Code Required with LR No
Requires users to select the LR Book Code before entering the LR Number.
💾 Auto Increment Number On Save
Generates the next LR Number only after the voucher is successfully saved, preventing unused LR numbers.
🖥️ 3. Entry Screen Behaviour
➕ Default Entry Screen Open In Add Mode
Automatically opens a blank LR Entry screen when the page is opened.
🏢 Booking Center Or Crossing Required
Displays the Booking Center or Crossing field during LR Entry.
✅ Booking Center Or Crossing Compulsory Required
Makes Booking Center selection mandatory before saving the LR Entry.
📝 4. Field Requirement Settings
These options define which fields are mandatory during LR Entry. When enabled, users cannot save the voucher without entering the required information.
Available Mandatory Fields
- 🚚 Transport Type
- 👨 Truck Driver
- 📦 Delivery Type
- 🚛 Vehicle Selection
- 💳 Bill Account
- 👤 Consignor (TBB)
- 📦 Packaging
- ⚖️ Weight
- ⚖️ Actual Weight
- 📍 Location
- 🔢 Quantity
- 🛣 KM Calculation
- 💰 Freight On
- 📄 Invoice Number
- 📅 Invoice Date
- 👨💼 Delivery Agent
- 📁 Project
- 🏛 GST Details
- 📮 Pincode
- 🌍 Via City
- 💳 Cash / Online / Bank Selection
- 🏢 Branch Selection
⚡ 5. Additional Entry Options
📄 Extra Detail Required
Displays additional fields such as Narration, Delivery At, and Remarks.
📦 Goods Contained Remove From LR Entry
Hides the Goods Contained column from the LR Entry screen.
🤖 Auto Data Description
Automatically generates descriptions based on entered data.
📋 Packaging Filter By Price List
Displays packaging options based on the selected customer's price list.
💳 Freight Credit Required
Enables freight credit management during LR Entry.
🚛 Item Wise E-Way Bill Number Required
Allows separate E-Way Bill Numbers for each item within a single LR.
🛢 Liter Calculation Required
Enables litre-based quantity calculation for liquid transportation businesses.
🏛 GST By Transport Required
Maintains GST information transporter-wise.
🧾 GST In LR
Displays GST calculation directly inside the LR Entry voucher.
📑 GST By Required
Allows users to specify who is responsible for GST.
🌐 Unique LR Number Across All Branches
Ensures every LR Number remains unique across all company branches.
⚠️ Allow To Save Without Required Fields
Allows users to save LR Entries even if mandatory fields are empty.
⚙️ 6. Operational Settings
Additional operational options allow you to customize the booking workflow according to your business requirements.
- 📄 Loading Sheet Button
- 🧾 E-Way Bill Popup Reminder
- 🏢 Destination Branch Selection
- 💳 Cash / Online / Bank Payment Selection
- 🌍 Via City Selection
- 📅 Advanced Payment Date
💰 7. Other Charges Name Configuration
The software allows you to customize the names of additional charges according to your business terminology.
| Default Field | Example Name |
|---|---|
| BC Charge | Hamali |
| Other Charge 1 | Detention |
| Other Charge 2 | Extra Weight |
| Other Charge 3 | DD Charge |
| Other Charge 4 | User Defined |
| Other Charge 5 | User Defined |
| Other Charge 6 | User Defined |
⭐ Best Practice Recommendations
- ✅ Enable Automatic LR Number Generation.
- ✅ Keep Duplicate LR Numbers disabled.
- ✅ Make Weight and Packaging mandatory.
- ✅ Enable Vehicle Selection and Delivery Type.
- ✅ Configure default Freight By and Delivery Type.
- ✅ Enable GST-related fields if GST billing is applicable.
- ✅ Customize additional charge names according to your business.
- ✅ Keep "Allow Save Without Required Fields" disabled to maintain complete booking records.