📋 Overview
The Full Load Voucher Setup allows you to configure the behavior of the Full Load Entry screen according to your transport business requirements.
Unlike L.R. Entry, which is designed for Part Truck Load (PTL) operations where multiple consignments are loaded into a vehicle, the Full Load module is designed for Full Truck Load (FTL) operations.
A Full Load booking generally represents one complete vehicle assigned to a single shipment or customer. It is also suitable for businesses working as:
- 🚛 Full Truck Load (FTL) Transporters
- 🤝 Transport Brokers
- 💼 Commission Agents
- 📦 Container Operators
- 🚚 Fleet Owners
- 🔑 Vehicle Hiring Companies
The Voucher Setup determines how the Full Load Entry screen behaves, including default values, mandatory fields, automatic numbering, GST options, expense management, transporter information, charge names, and operational validations.
Proper configuration helps standardize data entry, minimize user mistakes, and improve operational efficiency.
1️⃣ Default Values & Entry Options
This section allows administrators to define default values that automatically appear whenever a new Full Load booking is created.
Using default values reduces repetitive data entry and improves booking speed.
🖥️ Open Full Load Entry Screen
When enabled, the software directly opens the Full Load Entry screen in Add Mode.
This is useful for companies creating a large number of Full Load bookings every day.
💰 Default Freight By
Defines the default freight payment method.
Common options include:
- 📄 TBB (To Be Billed)
- 💵 Paid
- 📬 To Pay
Users can change the value during booking if required.
👤 Default Consigner
Automatically selects a default consignor when creating a new Full Load booking.
Useful when a large number of bookings are created for the same customer.
🛣️ Default Transport Type
Defines the default transport mode.
Examples include:
- 🚛 Truck
- 🚚 Trailer
- 📦 Container
- 🚂 Train
- 📮 Courier
2️⃣ Full Load Number Configuration
These settings control Full Load voucher numbering.
🔢 LR Number Auto Increment Required
Automatically generates the next Full Load Number whenever a new booking is created.
✅ Benefits
- 🚫 Eliminates duplicate booking numbers.
- ⚡ Faster booking process.
- 📁 Better record management.
Recommended for most businesses.
✏️ LR Number Editable
Allows users to manually modify the generated booking number.
Enable only when manual booking books are used.
📚 Book Code Required with LR Number
Requires users to select the booking book before entering the booking number.
Useful for companies maintaining multiple booking books.
📖 Book Issue Wise LR Number
Maintains separate numbering series for different booking books.
Suitable for organizations using physical booking books.
💾 Auto Increment Number On Save
Generates the booking number only after the voucher is successfully saved.
This prevents gaps caused by cancelled entries.
3️⃣ Booking Process Configuration
These settings control how Full Load bookings are entered.
🏢 Booking Center / Crossing Required
Displays Booking Center or Crossing selection during Full Load Entry.
Useful for companies operating through multiple booking offices or transport hubs.
🚛 Transporter Side Detail Required
Displays transporter-side information during booking.
This is especially useful when the company hires outside transporters or brokers.
Transporter details may include:
- 🏢 Transporter Name
- 💰 Transport Charges
- 💼 Commission
- 🧾 GST
- 📉 TDS
🔢 Invoice Number Required
Makes the customer's Invoice Number mandatory before saving the booking.
Useful for documentation and GST compliance.
📅 Invoice Date Required
Requires Invoice Date during booking.
Recommended when invoice tracking is required.
4️⃣ Freight & Calculation Options
These options control freight calculation methods.
📏 KM Calculation Required
Enables kilometer-based freight calculation.
Useful for route-based pricing.
🚫 Remove Freight On
Hides the Freight On selection from the booking screen.
Useful if your company always calculates freight using a fixed method.
📋 Item Wise E-Way Bill Number Required
Allows separate E-Way Bill Numbers for each item.
Useful when transporting multiple invoices under one vehicle.
📦 Total Charge Article Required
Requires users to enter total chargeable articles.
Useful for logistics companies charging based on total packages.
⚖️ Unloading Weight Required
Displays unloading weight fields.
Useful when loading and unloading weights differ.
🏋️ Gross Weight Required
Maintains Gross Weight separately.
Useful for container and industrial transportation.
⚖️ Charge Weight Required
Allows freight calculation using Chargeable Weight.
Frequently used in courier, cargo, and air freight businesses.
5️⃣ Expense Management Options
The Full Load module includes complete trip expense management.
These options determine which expense-related sections will appear during booking.
💵 Party Advance Required
Allows advance payment to customers or parties.
⛽ Pump Detail Required
Displays Fuel Pump Entry.
Useful when fuel expenses are recorded vehicle-wise.
📒 Pump Account Effect Not Required
Disables accounting entries for fuel pump transactions.
Useful when fuel accounting is handled separately.
💰 Expense Detail Required
Displays complete trip expense management.
Users can maintain:
- ⛽ Fuel Expenses
- 🛣️ Toll Charges
- 👨✈️ Driver Expenses
- 📦 Loading Charges
- 📤 Unloading Charges
- 🧾 Miscellaneous Expenses
Recommended for transport companies tracking trip profitability.
⚡ Auto Expense Detail Required
Automatically creates expense entries during booking.
Useful when standard expenses remain fixed.
👨✈️ Load Default Driver Expense Required
Automatically loads predefined driver expenses whenever a booking is created.
Reduces repetitive data entry.
6️⃣ GST Configuration
The Full Load module supports complete GST management.
🚛 GST By Transport Required
Maintains GST transporter-wise.
Useful when hired transporters have different GST registrations.
🧾 GST In Full Load
Displays GST calculation directly inside the Full Load Entry.
📋 GST By Required
Allows users to define GST responsibility.
Examples:
- 🚛 Transporter
- 👤 Party
- ➖ Not Applicable
7️⃣ Billing & Accounting Configuration
These options control accounting behavior.
🏦 Bill Account Required
Requires users to select the billing account before saving.
Recommended for businesses generating customer invoices.
💳 Freight Credit Required
Maintains freight credit information during booking.
Useful for credit customers.
📄 Purchase Order Required
Displays Purchase Order information.
Recommended for industrial clients working through PO systems.
🏗️ Project Required
Displays Project selection.
Useful for project-based transportation companies.
8️⃣ Stock & Inventory Options
Some companies integrate transport operations with inventory.
The following options support inventory integration.
🏭 Don't Show In Godown Stock
Prevents Full Load bookings from affecting Godown Stock.
Useful when goods are transported directly without warehouse storage.
9️⃣ Weight & Quantity Options
These options are useful for industries requiring advanced quantity calculations.
🛢️ Liter Calculation Required
Enables liter-based quantity calculation.
Useful for transporting:
- ⛽ Fuel
- 🧪 Chemicals
- 🛢️ Oil
- 💨 Gas
- 💧 Liquid Products
⚖️ Liter Calculation With Company Rate & Weight
Calculates freight using:
- 🛢️ Liter
- ⚖️ Weight
- 💵 Company Rate
Useful for petroleum and chemical transporters.
🔟 Multi-Branch Options
🌐 Unique LR Number In All Branches
Ensures booking numbers remain unique across every branch.
Highly recommended for companies operating multiple branches.
1️⃣1️⃣ E-Way Bill Options
💰 Default E-Way Bill Limit
Defines the minimum invoice value after which the software prompts for an E-Way Bill Number.
This helps users remain compliant with government regulations.
🔔 E-Way Bill Popup Required
Automatically displays an E-Way Bill reminder whenever applicable.
1️⃣2️⃣ Freight Type Configuration
📋 List Of Freight By Type
Allows administrators to restrict available Freight By options.
Example:
Instead of showing every option, only display:
- 📄 TBB
- 💵 Paid
This simplifies data entry.
1️⃣3️⃣ Charge Name Customization
The Full Load module allows complete customization of charge names.
Instead of generic labels, businesses can define names that match their operations.
💡 Example
| Setting | Custom Name |
|---|---|
| Charge Name 1 | Point Charge |
| Charge Name 2 | Detention |
Additional charge names can be configured according to business requirements.
These names automatically appear in:
- 📝 Full Load Entry
- 📊 Reports
- 🖨️ Print Formats
- 💰 Billing
1️⃣4️⃣ Header & Footer Configuration
The Voucher Setup also allows administrators to configure additional text such as:
- 📄 Header Notes
- 📝 Footer Notes
- 📋 Booking Instructions
- 📜 Standard Terms
These details can later be displayed in reports and print formats depending on system configuration.
✅ Best Practice Recommendations
For most Full Truck Load businesses, the following settings are recommended:
- 🔢 Enable Automatic Booking Number Generation.
- 🚫 Keep duplicate numbering disabled.
- 🚛 Enable Transporter Details.
- 💰 Enable Expense Detail Management.
- ⛽ Enable Pump Details if fuel is managed within ERP.
- 🧾 Enable GST options where applicable.
- ⚙️ Configure default Freight By to reduce manual work.
- 🏦 Enable Bill Account selection.
- 🌐 Enable Unique Booking Numbers across all branches.
- 💵 Configure custom charge names according to your transport business.
⚠️ Important Note
The Full Load Voucher Setup directly controls the behavior of the Full Load Entry screen. Many fields, validations, default values, calculations, and operational workflows are displayed or hidden based on these settings. Therefore, it is recommended to configure these options carefully during ERP implementation to ensure the booking process matches your organization's operational requirements and minimizes manual intervention.