How to Freeze (Lock) Data and Financial Year in ecount ERP

Overview

The Data Freeze utility in ecount ERP lets you lock a specific period so that vouchers cannot be added, edited, or deleted. This is useful for protecting audited or historical data, such as a closed financial year.

How to Freeze Data

1. Navigate to Utility → Data Utility → Data Freeze.
2. Enter the date range you want to lock.
3. Choose the voucher types to apply the lock:
   • Select ALL to freeze every voucher type.
   • Or select individual voucher types as needed.
4. Click OK. The system will prevent any add, edit, or delete actions for vouchers that fall within the selected period.

How to Unfreeze Data

1. Go to Utility → Data Utility → Data Unfreeze.
2. In the list of frozen periods, select the row you want to remove.
3. Click Delete. After deletion, vouchers can be inserted, edited, or deleted for that period again.

Important Notes

• The freeze applies only to the voucher types you selected.
• If you need to lock an entire financial year, set the date range from the first to the last day of that year and choose ALL vouchers.
• Unfreezing a period restores full editability for all affected vouchers.