Overview
The eCount ERP Cloud software organizes all functions into five top‑level menus. Understanding each menu helps users quickly locate master data, transaction screens, reports, utilities and system setup.
Main Menu Structure
- Master
- Transaction
- Report
- Utility
- Setup
1. Master Menu
Contains all master‑data entry screens. Typical entries include:
- Account, Account Group
- Product, Product Group, Price List
- Process Master, Branch Master, Place Master
- Salesman, Labor, HSN Code
- Any additional master records required by your business
All master records can be added, edited or deleted from this menu.
2. Transaction Menu – General Company Type
Provides voucher and transaction screens. Main categories are:
- Payments & Receipts: Bank Payment, Bank Receipt, Cash Payment, Cash Receipt, Contra, Journal Voucher
- Credit/Debit Notes: Credit Note, Debit Note, Credit Entry Without Stock, Debit Entry Without Stock
- GST Transactions: GST Expense Entry, GST RCM, GST Income, GST Payment, GST Utilization, GST General
- Sales Process: Quotation, Order, Delivery Challan, Sales Bill, Sales Return, Sales Bill from Challan
- Purchase Process: Purchase Invoice, Purchase Return
- Production & Stock: Production Entry, Physical Stock Entry, Stock Transfer, Stock General Entry
- Quick Entry: Bank Payment Quick Entry, Cash Payment Quick Entry, Bank/Cash Import from Excel
3. Report Menu
Access a wide range of financial, inventory and GST reports:
- Accounting Reports: Account Book, Account Ledger, Voucher List, Day Book, Bank Book, Cash Book, Receipt Register, Outstanding, Receivable/Payable, Bill‑by‑Bill, FIFO, Trial Balance, Trading Account, Profit & Loss, Balance Sheet
- Sales & Purchase Registers: Sales Register, Purchase Register, Quotation Book, Order Book, Delivery Challan Book
- Stock Reports: Stock Register, Negative Stock, Reorder Level, Location‑wise Stock, Batch‑wise Stock, Stock Transfer Report
- GST Reports: GSTR‑3B, GSTR‑1, GSTR‑2, GST‑9, GST Summary
- TDS/TCS Reports: TDS Summary, TCS Summary
- Management Information System (MIS): Consolidated MIS dashboards and summary reports
4. Utility Menu
Tools that support system administration and data handling:
- User Management – create users, assign rights, audit logs
- Communication – WhatsApp log/setup, SMS log/setup
- Data Utilities – Import/Export, Tally interface, Data Freeze/Unfreeze
- Financial Utilities – Capital entry, Depreciation, Interest, Discount, TDS calculation, Commission entry
- Merge & Renumber – Account merge, Product merge, City/State merge, Voucher renumbering
- Printing – Barcode printing, Personal diary, Reminder labels
- System Utilities – Custom user fields, Report files, Document repository
5. Setup Menu
Configure core system parameters:
- Company & Branch Setup
- Sales Setup – Invoice types, Expense formulas, Linking options
- Purchase Setup – Invoice tabs, Expense formulas
- Voucher Setup – Numbering, Default values
- Tax Setup – GST, TDS, TCS
- Communication Setup – Email, SMS, Cellular, Notification
- Resource & Reminder Setup
6. Transport / Logistic Specific Transaction Menu
When the company type is set to *Transport/Logistic*, additional transaction screens appear under the Transaction menu.
Outward Operations
- L.R. Entry (GR Entry)
- Memo Entry
- Memo Transfer
- Loading Sheet
- Freight Memo Entry
Inward Operations
- Memo Receive
- Out For Delivery
- Delivery of L.R.
- Bulk Delivery
- Inward Quick Memo
- POD Receive
General Transport Transactions
- Full Load
- Trip Entry
- Truck Expense
- Unloading
- Inventory
- Vehicle Maintenance
- Toll Tax
All other menus (Master, Report, Utility, Setup) remain identical to the general company type.
7. Quick Links & Tools (Right‑Side Vertical Menu)
The vertical toolbar provides shortcuts to calculators, API integrations, app integrations, ticket raising, and contact information. Users can customize which links appear for faster access.
Frequently Asked Questions
- Can I access transaction screens from the Master menu? Yes, but the Master menu only lists master‑data screens. Transaction screens are exclusively under the Transaction menu.
- Do transport‑specific menus appear for non‑transport companies? No. They are displayed only when the company type is set to Transport/Logistic.
- Where do I Export data for Tally? Use Utility → Data Utility → Import/Export →Export to Tally.
Key Takeaway
eCount ERP’s five‑menu architecture standardizes navigation for all industries. By selecting the appropriate company type, transport businesses gain additional transaction options while retaining the full set of master, report, utility and setup features.