📌 Overview
The CN/DN Entry (With Stock) is used to record Credit Notes (CN) and Debit Notes (DN) when the transaction affects both Inventory (Stock) and Accounting.
This voucher updates:
- 📦 Inventory (Stock)
- 💰 Customer/Supplier Ledger
- 📒 Sales/Purchase Ledger
- 🧾 GST Ledgers
The transaction is considered during GST Return preparation and appears in the CDNR (Credit/Debit Notes - Registered Persons) section.
🎯 Purpose
- ✔ Record Customer Sales Returns.
- ✔ Record Purchase Returns to Suppliers.
- ✔ Correct Sales or Purchase Quantity.
- ✔ Adjust Quantity, Rate or Amount with Stock movement.
- ✔ Update GST Liability or Input Tax Credit.
- ✔ Maintain Inventory, Accounting and GST in a single voucher.
📝 Field Description
| Field | Description |
|---|---|
| 📅 Date | Enter the voucher date. |
| 👤 Account | Select the Customer or Supplier Account. |
| 🔄 C/D | Select Debit or Credit according to voucher type. |
| 🔢 Voucher No. | Auto-generated or manually entered voucher number. |
| 📄 Invoice Type | Select the applicable Invoice Type. |
| ⚙️ Effect On | Select how the transaction should affect Sales or Purchase. |
| 🧾 Tax Type | Select applicable GST Tax Type. |
| 📒 S/P A/C | Select the Sales or Purchase Account. |
| 🧾 Bill No. | Enter the Original Invoice Number. |
| 📅 Bill Date | Enter the Original Invoice Date. |
| 📌 Reason | Select the appropriate reason for issuing the Credit/Debit Note. |
⚙️ Effect On Options
| Option | Description |
|---|---|
| 📈 Sales Increase | Increases Sales value and updates stock accordingly. |
| 📉 Sales Decrease | Reduces Sales value and updates stock. Commonly used for Sales Return. |
| 📦 Purchase Increase | Increases Purchase value and Stock Quantity. |
| 📤 Purchase Decrease | Reduces Purchase value and Stock Quantity while returning goods to Supplier. |
📦 Product Entry Details
- ⌨️ Press ENTER in the item grid to start Product Entry.
- 🔍 Select the required Product from the Product List.
- ➕ ✏️ 🗑️ Products can be Add / Edit / Delete directly from the Product Selection popup.
- ⚙️ Product selection steps and popup columns can be customized through Master Setup → Product Options.
- 📝 If Product Name Overwrite is enabled in Voucher Setup, the Product Name can be changed without affecting the Product Master.
- 🔄 Receipt (R) and Issue (I) entries can be entered in the same voucher if enabled in General Setup.
- 📋 Middle User Fields are available in a separate entry screen if configured for the voucher type.
- 📦 Enter Product Quantity.
- ⚖️ For Dual Unit products, enter the Second Unit Quantity and Conversion Factor. The First Unit Quantity is calculated automatically.
- 🏷️ For Batch-wise Stock, enter the Batch Number during Receipt. During Issue, select the Batch from available stock.
- 🏬 For Location-wise Stock, select the Warehouse/Location where goods are received or issued.
- 🔢 For Serial Number-wise Stock, enter Serial Numbers while receiving goods. During Issue, select available Serial Numbers from stock.
- 💵 Product Rate is automatically retrieved from Product Master or Price List.
- 💲 If multiple Price Lists exist, the system asks you to select the required Price List.
- 🧾 If Tax Paid Rate is applicable, enter the Tax Paid Rate and the system automatically calculates the Basic Rate.
- 📏 Product Quantity and Rate support up to 4 Decimal Places depending on Stock Options.
- 🧮 Product Amount is calculated automatically using Quantity × Rate × Conversion Factor. You may modify the calculated Amount if required.
- 💼 After Amount calculation, the Item-wise Expenses window opens automatically when Multiple GST or Item-wise Expenses are applicable.
- ❌ Delete an Item using Ctrl + Y.
- 📋 Any number of Product entries can be added in a single voucher.
- ➡️ Press TAB after completing Product Entry to move to the next section.
💰 Expense & Taxes Entry
- 🧾 Displays all applicable Taxes and Expenses.
- ✔ GST Amount is calculated automatically according to the selected Invoice Type.
- ✏️ Tax Amount can be modified manually if permitted.
- 🚚 Additional Expenses such as Freight, Packing, Insurance, Loading, etc. can be entered.
- ➕ Expenses can increase the Invoice Amount.
- ➖ Expenses can also reduce the Invoice Amount if configured.
- 📊 Item-wise Expense totals are displayed automatically and cannot be edited from this section.
🧾 Bill To Bill Adjustment
If the selected Customer or Supplier uses the Bill To Bill accounting method, Bill Adjustment Entry becomes available.
- 📌 Available when Auto Bill Adjustment is disabled in Sales/Purchase Voucher Setup.
- 📄 Adjust the Credit Note or Debit Note against outstanding Bills.
- ✔ Supports Full or Partial Bill Adjustment.
- 💰 Maintains accurate Outstanding Receivable and Payable balances.
📝 Narration
Use the Narration section to record the reason or reference for the transaction, such as:
- 📦 Sales Return
- 📤 Purchase Return
- 💵 Rate Difference
- 🔧 Damaged Goods
- 📝 Internal Remarks
📊 Accounting & Inventory Impact
| ✅ Affected | ❌ Not Affected |
|---|---|
|
|
🧾 GST Reporting
- ✔ Reflected in the CDNR (Credit/Debit Notes - Registered Persons) section of GSTR.
- ✔ GST is calculated according to Product, HSN Code and GST Rate.
- ✔ Original Bill Number and Bill Date provide GST reference and audit tracking.
💡 Example
Scenario:
A customer returns 5 Office Chairs that were sold earlier.
- 📄 Voucher : Credit Note (With Stock)
- 📉 Effect On : Sales Decrease
- 👤 Customer : ABC Traders
- 🧾 Original Bill : SI-1025
- 📅 Bill Date : 20/06/2026
- 📦 Item : Office Chair
- 📊 Quantity : 5
- 💰 Rate : ₹2,000
- 🧾 GST : 18%
Result:
- ✔ Sales Value is reduced.
- ✔ Customer Ledger is adjusted.
- ✔ Stock increases by 5 Chairs.
- ✔ GST Liability is reduced.
- ✔ Transaction is reflected in the CDNR section of GSTR.
📌 Key Points
- 📦 Used when Credit/Debit Notes involve Stock movement.
- 📒 Updates Inventory, Accounting and GST together.
- 🏷️ Supports Batch-wise Stock.
- 🏬 Supports Location-wise Stock.
- 🔢 Supports Serial Number-wise Stock.
- ⚖️ Supports Dual Unit Inventory.
- 💼 Supports Item-wise Expenses.
- 🧾 Supports Multiple GST Taxes.
- 📄 Supports Bill To Bill Adjustment.
- 📊 Reported in the CDNR section of GSTR.