📋 Overview

The Sales Bill voucher is used to generate a freight invoice for customers after transportation services have been completed. It allows you to bill one or multiple L.R.s in a single invoice, calculate freight charges, apply taxes, and generate the final bill for the customer.

The Sales Bill is generally created after L.R. Booking, Delivery, or as per your company's billing process.

🎯 Purpose

The Sales Bill helps transport companies to:

• 🧾 Generate freight invoices for customers.
• 📦 Bill one or multiple L.R.s together.
• 💰 Calculate freight, hamali, detention, door collection, and other charges.
• 📋 Apply GST and other taxes.
• 💳 Maintain customer outstanding balances.
• ✅ Generate GST-compliant transport invoices.

🖥️ Screen Information

The Sales Bill screen includes the following information:

📅 Bill Details

• 📅 Bill Date
• 🔢 Bill Number
• 📋 Bill Type
• 📖 Book Code

👤 Customer Information

• 🏢 Customer Account
• 👤 Bill Party
• 🧾 Customer GST Number
• 📍 Billing Address

🚚 L.R. Selection

• 🔍 Retrieve pending L.R.s using Get LR.
• ➕ Add individual L.R.s using Add LR.
• 📦 Multiple L.R.s can be included in a single Sales Bill.

📦 L.R. Details

Each selected L.R. displays:

• 🔢 L.R. Number
• 📅 Booking Date
• ✅ Delivery Date
• 👤 Consignor
• 👥 Consignee
• 🚛 Truck Number
• 🏙️ From City
• 📍 To City
• 📦 Article
• ⚖️ Weight
• 💰 Freight
• ➕ Additional Charges

💰 Charges & Taxes

The bill automatically calculates:

• 💰 Freight Amount
• 📦 Hamali
• ⏳ Detention
• 🚪 Door Collection
• ➕ Other Charges
• 💲 Discount
• 🔢 Round Off
• 🧾 GST
• 💯 Total Bill Amount

📝 Narration

Enter any additional remarks or billing notes if required.

✨ Benefits

• ✅ Generate invoices for single or multiple L.R.s.
• ✅ Automatic freight and GST calculation.
• ✅ Maintain customer outstanding balances.
• ✅ Reduce manual billing errors.
• ✅ Supports transport GST invoicing.
• ✅ Faster invoice generation and printing.

📌 Summary

The Sales Bill voucher is used to generate customer freight invoices by combining one or more L.R.s into a single bill. It automatically calculates freight, additional charges, taxes, and the final payable amount, making customer billing simple, accurate, and GST compliant.

FAQ

Q: Why is the L.R. (Booking Entry) not appearing in the Sales Invoice or the Pending Bill List?

Answer:

This issue usually occurs because of the Billing Freight By Option setup.

By default, Paid and To Pay freight types may not appear in the Sales Invoice. Only TBB freight bookings are considered unless the required freight types are enabled in the company setup.

To verify and update the setup:

1. Go to Menu → Setup → Company Setup.

2. Open the Trans tab.

3. Locate Billing Freight By Option.

4. Select the appropriate option based on your billing requirement. Available options include:

   • TBB, Consignee, Consignor

   • To Pay, Paid, TBB, Consignee, Consignor

   • Paid, TBB, Consignee, Consignor

   • (Choose the option that includes the required freight types.)

Note:
If the L.R. has a Freight By value that is not included in the selected Billing Freight By Option, it will not appear in the Sales Invoice and will not be displayed in the Pending Bill List.