📋 Overview

The Supplementary Bill is used to generate an additional invoice for an existing L.R. when extra charges need to be recovered from the customer after the original Sales Bill has already been generated.

Instead of modifying the original invoice, a separate Supplementary Bill is created for the additional amount, ensuring proper accounting and billing records.

🎯 Purpose

The Supplementary Bill helps you to:

• 🧾 Generate an additional invoice for an existing L.R.
• 💰 Recover extra charges that were not included in the original Sales Bill.
• 📋 Maintain a complete billing history without altering the original invoice.
• 🧾 Apply GST on additional charges when applicable.

💵 Common Charge Types

The voucher supports different types of additional charges, including:

• ⏳ Detention – Vehicle waiting charges.
• 🔀 Diversion – Charges for changing the delivery destination.
• 📦 Hamali – Loading or unloading labour charges.
• 📥 Loading – Additional loading expenses.
• 📤 Unloading – Additional unloading expenses.
• ➕ Extra – Any miscellaneous extra charge.
• 📊 Difference – Billing difference or freight adjustment.
• 🔧 Other – Any custom charge.
• 📋 General – General supplementary billing.

🖥️ Screen Information

📅 Bill Details

• 📅 Bill Date
• 🔢 Bill Number
• 📄 Voucher Number
• 💵 Charge Type

👤 Customer Information

• 🏢 Customer Account
• 🧾 Tax Type
• 📒 Sales Account
• 📋 Invoice Type

🚚 L.R. Selection

• 🔍 Retrieve existing L.R.s using Get LR.
• ➕ Add individual L.R.s using Add LR.
• 🔗 Link the supplementary charge to the original shipment.

💰 Additional Charges

Enter the required extra amount based on the selected charge type. The system calculates the taxable amount and generates the final supplementary invoice.

📝 Narration

Record the reason for issuing the supplementary bill for future reference.

✨ Benefits

• ✅ Generate additional invoices without modifying the original Sales Bill.
• ✅ Recover detention, hamali, diversion, and other extra charges.
• ✅ Maintain accurate customer billing records.
• ✅ Keep complete invoice history for each L.R.
• ✅ Supports GST-compliant supplementary invoicing.

📌 Summary

The Supplementary Bill is used to issue an extra invoice for an existing L.R. whenever additional charges need to be billed after the original Sales Bill has been generated. It provides a simple and accurate way to recover extra transportation expenses while maintaining complete billing history and proper accounting records.