🚛 Freight Bill

📖 Overview

Freight Bill is used to record invoices received from a Transporter or Agent against a Memo, Pickup Memo, or Delivery Memo.

Unlike the Transport Bill, which is generated against individual LR (Lorry Receipt) entries, the Freight Bill is generated against a complete Memo. Since one memo can contain multiple LR numbers, the transporter usually submits a single invoice for the entire trip.

This voucher works like a Purchase Invoice. After saving, the transporter or agent becomes your creditor, and the bill amount appears as Payable in their ledger.

🎯 When to Use Freight Bill?

• 🚛 When a transporter or agent submits an invoice against a Memo.
• 📦 When the bill is based on a Pickup Memo, Delivery Memo, or General Memo.
• 💰 When freight or hire charges were already entered during Memo Entry.
• 🧾 To record GST or RCM on the transporter's invoice.
• 📊 To maintain transporter or agent-wise outstanding bills.

📝 Field Description

📅 Bill Date

Select the voucher date for recording the freight bill.

💳 C/D (Cash / Debit)

Select the voucher type as required.

🔢 Bill No.

System-generated voucher number.

📋 Type

Select the type of Memo against which the bill is being entered. Available options include:

• General Memo
• Pickup Memo
• Delivery Memo

👤 Agent / Transporter

Select the transporter or agent who has submitted the invoice. This should be the same transporter or agent used during Memo Entry.

📥 Get Memo

Click Get Memo to display all pending Memo entries for the selected transporter or agent. Only matching memo records will be displayed for billing.

📑 Invoice Type

Select the appropriate Invoice Type. Examples:

• GST Invoice
• Bill of Supply
• Tax Free
• RCM Invoice

🧾 Tax Type

Select the applicable tax configuration. Examples:

• GST 5%
• GST 12%
• GST 18%
• Tax Free
• RCM GST

The software automatically calculates tax based on the selected Invoice Type.

🏷️ HSN/SAC

Select the HSN/SAC code applicable to the transport service.

📋 Memo Details Grid

After clicking Get Memo, all matching Memo entries are displayed. The grid contains details such as:

• 📄 Memo Number
• 📅 Memo Date
• 🚛 Vehicle Number
• 👤 Driver
• 🏢 From Branch
• 🏢 To Branch
• 📍 Destination City
• 📦 Total LR
• ⚖️ Memo Weight
• 💰 Freight / Hire Amount

The freight or hire amount entered during Memo Entry is automatically displayed for verification.

🧮 Tax Calculation

Based on the selected Tax Type, the software automatically calculates:

• GST
• CGST
• SGST
• IGST
• RCM Tax (if applicable)

All tax calculations are shown automatically in the voucher footer.

📝 Narration

Enter any remarks or notes for future reference.

💾 Save Voucher

Click Save or Save & Close. After saving:

• ✅ Transporter or Agent payable ledger is created.
• ✅ Purchase and expense entries are posted.
• ✅ GST accounting entries are generated automatically.
• ✅ Outstanding amount is available for payment.

📑 Bill-by-Bill Accounting

🔄 Difference Between Transport Bill & Freight Bill

✅ Benefits

• 🚛 Record transporter or agent invoices against Memo entries.
• 📋 Supports General, Pickup, and Delivery Memo billing.
• 💰 Automatically retrieves freight or hire charges from Memo Entry.
• 🧾 Automatic GST and RCM calculation.
• 💳 Creates transporter or agent payable automatically.
• 📑 Supports Bill-by-Bill accounting.
• 📊 Available in Purchase, GST, and Outstanding reports.

📌 Summary