🚛 Transport Bill

📖 Overview

Transport Bill (Trans Bill) is used to record the purchase invoice received from a transporter for transportation services. Whenever a hired transporter submits a freight bill against your LR (Lorry Receipt) or Full Load, you should record that invoice using this voucher.

This voucher works like a Purchase Invoice. Once saved, the transporter becomes your creditor (payable account), and the outstanding amount is reflected in the transporter's ledger.

🎯 When to Use Transport Bill?

• 🚛 When a transporter submits a freight invoice.
• 📦 When the invoice is against one or multiple LR numbers.
• 🚚 When the invoice is against a Full Load.
• 🧾 When GST or RCM needs to be recorded.
• 💰 To maintain transporter-wise outstanding bills.

📝 Field Description

📅 Bill Date

Select the voucher date for recording the transporter's invoice.

💳 C/D (Cash / Debit)

Select the voucher type as required.

🔢 Bill No.

System-generated voucher number.

🚛 Truck No. (Optional)

Select a vehicle number if you want to filter LR entries for a specific truck. After selecting the truck, click Get LR to display only the bookings related to that vehicle.

👤 Transporter (Account)

Select the transporter who has issued the invoice. After saving the voucher, this account becomes payable.

📥 Get LR

Click Get LR to load all pending LR or Full Load entries belonging to the selected transporter or selected vehicle.

➕ Add LR

Use this option to manually add additional LR numbers into the transporter bill.

📄 Document No.

Enter the invoice number provided by the transporter.

📅 Document Date

Enter the invoice date mentioned on the transporter's bill.

📑 Invoice Type

Select the appropriate Invoice Type. Examples:

• GST Invoice
• Tax Free
• Bill of Supply
• RCM Invoice

🧾 Tax Type

Select the applicable tax configuration. Examples:

• GST 5%
• GST 12%
• GST 18%
• Tax Free
• RCM GST

The software automatically calculates GST based on the selected Tax Type.

🏷️ HSN/SAC

Select the HSN/SAC code applicable to the transport service.

📋 LR Details Grid

The grid displays all selected LR or Full Load entries. You can review or modify:

• 📄 LR Number
• 📅 LR Date
• 👤 Consignor
• 🏢 Consignee
• 🚛 Truck Number
• 📍 From City
• 📍 To City
• ⚖️ Weight
• 📦 Article
• 💰 Freight Rate
• ➕ Additional Charges
• 💵 Total Freight

If required, you can edit the freight rate before saving.

🧮 Tax & Expense Calculation

Based on the selected Tax Type, the software automatically calculates:

• GST
• CGST
• SGST
• IGST
• RCM Tax (if applicable)

All tax calculations are displayed automatically in the footer section.

📝 Narration

Enter any remarks or notes for future reference.

💾 Save Voucher

Click Save or Save & Close. After saving:

• ✅ Transporter's payable account is created.
• ✅ Purchase entry is recorded.
• ✅ GST entries are posted automatically.
• ✅ Outstanding amount is available for payment.

📑 Bill-by-Bill Accounting

📊 GST Impact

• 🧾 GST is calculated automatically based on the selected Tax Type.
• 🔄 RCM entries are generated automatically when using an RCM Invoice Type.
• 📑 Voucher is included in Purchase Register and GST Reports.

✅ Benefits

• 🚛 Record transporter purchase invoices.
• 📦 Link multiple LR or Full Load entries in one bill.
• 🧾 Automatic GST & RCM calculation.
• 💰 Creates transporter payable automatically.
• 📑 Supports Bill-by-Bill accounting.
• 📊 Available in Purchase, GST, and Outstanding reports.

📌 Summary