How to Create Production/Stock Journal Vouchers in ecount ERP

This article explains how to create and manage Production/Stock Journal vouchers in ecount ERP, covering inventory issuance, receipt, shortages, and excesses for manufacturing processes.

📋 Overview

The Production/Stock Journal voucher records inventory movements related to manufacturing. Use it to track material consumption, finished goods receipt, shortages, and excesses. The voucher is accessed via Transaction → Production / Stock Journal.

🔧 Steps / How-to

1. Open the menu Transaction → Production / Stock Journal.
2. Enter a unique Voucher No. and select the voucher Date.
3. Choose the required Process from the drop‑down list (processes are defined in Process Master).
4. Input the Process Quantity – the amount of work performed. (Skip this step for Shortage, General Entry, or Excess vouchers.)
5. Review the automatically populated item lines. If actual production differs, press ENTER on a line to edit the item details.
6. For each line, specify Batch, Location, and Serial No. as required.
7. Use the Out column for items issued and the In column for items received.
8. Add a narration (press CTRL+R to select from saved narrations or set auto‑narration).
9. Verify the total input/output quantity and amount displayed below the item grid.
10. Click OK to save, or Print to save and print the voucher. After saving, the cursor returns to the voucher type selection for additional entries.

💡 Tips

💡 Tip: FIFO base input rates can be defined in the Production Voucher Setup option for accurate cost tracking.

⚠️ Note: Process Name and Process Quantity cannot be changed once the voucher is in edit mode. Custom processes that are not defined in Process Master will not appear in the Stock Journal voucher type list.

✅ Summary

• Open Production / Stock Journal via the Transaction menu.
• Enter voucher number, date, and select the appropriate process.
• Provide process quantity unless recording a shortage or excess.
• Edit item lines for actual production variances and fill batch/location/serial details.
• Add narration, verify totals, and save or print the voucher.