How to Record a Stock Transfer Entry in ecount ERP

This guide shows inventory users how to record a Stock Transfer Entry in ecount ERP, moving goods from one location to another.

📋 Overview

The Stock Transfer function creates a voucher that decreases stock in the source location and increases it in the destination location. It is used for internal warehouse movements.

🔧 Steps / How-to

1. Open the main menu, choose Transaction → Stock Transfer.
2. Enter the voucher/document number and the transaction date.
3. Select the source location in the From Location field.
4. Select the destination location in the To Location field.
5. Press ENTER in the middle entry area to start adding items.
6. Choose a product from the popup list (only items with stock in the selected source location appear).
7. If middle‑user fields are defined for this voucher type, fill them as required.
8. Input the transfer quantity, rate, and amount. Provide a second‑unit quantity if dual‑unit tracking is enabled
9. To remove an item, press CTRL+Y or click the Delete button.
10. Press F4 to customize the item entry columns, if needed.
11. After all items are entered, press TAB to exit the item entry box.
12. Enter a narration (optional). Press CTRL+R to retrieve a saved narration or enable auto‑narration

⚠️ Note: Locations cannot be changed after any item has been entered.

💡 Tip: Use CTRL+Y for quick deletion and F4 to adjust the column layout to match your workflow.

✅ Summary

• Open Stock Transfer from the Transaction menu.
• Enter voucher number, date, and select source and destination locations.
• Add products, quantities, and rates in the middle entry area.
• Use shortcuts (CTRL+Y, F4, TAB) to edit or finalize entries.
• Save optional narration and complete the voucher.